|
BYLAWS OF COUNCIL OF PUBLIC
LIBERAL ARTS COLLEGES ARTICLE 1- OFFICES 1.1) Offices. The principal office of
the corporation shall be located in the city of Morris, county of Stevens,
Minnesota. The corporation may have offices at such other places, either within
or without the state of Minnesota, as the Board of Directors may from time to
time establish. ARTICLE 2 - MEMBERS 2.1) Admission
of Members. An educational institution may be admitted as a member of this
corporation upon the affirmative vote of three-fourths (3/4) of all the
members. 2.2) Rights of
Members. Except as otherwise provided, each member institution shall have the
right to appoint one (1) person to serve as a director of this corporation.
Each director shall have the right to vote on the admission of a new member.
Except as set forth in this Section 2.2, no member shall have any voting
rights. 2.3) Termination. A member may terminate
its membership by delivering a written notification to the President of this
corporation one hundred and eighty days (180) prior the termination date.
Terminated members shall have no further claim on Council of Public Liberal
Arts Colleges (CoPLAC) funds or assets. ARTICLE 3 - BOARD OF DIRECTORS 3.1) General
Powers. The activities, property and affairs of the corporation shall be
managed by and under the direction of the Board of Directors. The Board of
Directors shall have all powers that may be exercised by the corporation. 3.2) Number,
Term and Qualifications of Directors. The Board of Directors shall consist of
not fewer than the number of directors required by law. Each institution's chief
executive officer shall appoint one board director. That director may be the chief executive officer or a
designee of the chief executive officer.
Each director shall hold office until a successor is appointed. 3.3) Resignation. A director may resign
at any time by giving written notice thereof to the President of COPLAC. A
resignation shall take effect upon such delivery or at some later time
specified therein. 3.4) Removal. A director may be
removed with or without cause by the current chief executive officer of the
institution which appointed such director. 3.5) Termination. Immediately upon the
termination of the membership of an institution, the term of the director
appointed by such institution shall end. 3.6) Vacancies. If for any reason a
director cannot serve and his or her office is vacate, the chief executive
officer of the institution which appointed the director shall promptly appoint
a successor. ARTICLE 4 - MEETINGS 4.1) Schedule
of Meetings. The first meeting after June 1 of each
year shall constitute the Annual Meeting and shall be held for the purpose of
election of officers and the transition of other business properly coming
before the directors. An additional semi-annual meeting shall be held
at the yearly AAC&U conference in January. At this meeting, all
business of COPLAC may be conducted, as long as there is a quorum of board
members. There may be
such other regular meetings of the Board of Directors as may from time to time
be scheduled by the President or a majority of the Board of Directors. Special meetings of the Board of
Directors may be called at any time by the Secretary, upon written request by
the President or by not less than half of the directors. (Updated June, 2006) 4.2) Notice of
Meetings. The Secretary shall give to each director, by mail, e-mail, fax or in person, written
notice of the time and place of (i) each annual meeting at least seven (7) days
prior to the date thereof, and (ii) each regular or special meeting at least
three (3) days prior to the date thereof. Notice in each case shall specify the
time and place of the meeting, and in the case of a special meeting, the
purpose or purposes thereof. The attendance and participation of a director at
a meeting shall constitute a waiver of notice of such meeting, except where a
director attends a meeting and does not take part in the meeting except to
object to the transaction of any business because the meeting is not lawfully
called or convened. 4.3) Place of and
Representation at Meetings. Meetings of the Board of Directors shall be held at such
place as may be designated by the President in the case of special meetings or
the Board of Directors in all other instances. To remain a member in good
standing, an institution shall be expected to be represented at annual
meetings. The Board of Directors shall consistent with these Bylaws determine
the right and privileges of a member in good standing. A director shall have
the right to appoint a proxy to vote or otherwise act for the director. The appointee shall deliver to
the executive committee a signed proxy prior to voting 4.4) Quorum. Duly appointed directors from one half of
all member institutions shall constitute a quorum for the transaction of
business. A director is deemed present if he or she is a party to a conference
telephone conversation among the directors. 4.5) Voting. Each director shall have one (1) vote.
Except as otherwise specifically provided herein, issues shall be passed by the
affirmative vote of the majority of directors present and voting, except for
(i) amendments to these Bylaws or the Articles of Incorporation under Section
12.1, or (ii) removal of any officer under Section 5.8, which action shall
require the approval of two-thirds (2/3) of the directors present. 4.6) Compensation. No director shall
receive any compensation for services as a director. Directors may be
reimbursed for any out-of-pocket expenses of attending a meeting of the Board
of Directors, provided the corporation approves of such expenses in writing.
Nothing herein contained shall be construed to preclude any director from
serving the corporation in any other capacity and receiving compensation
therefor. 4.7) Action Without
Meeting. Any action which might be taken at a meeting of the Board of Directors
may be validly taken without a meeting if a majority of the directors shall
consent in writing to such action. Any such consent shall be filed with the
President of the organization. ARTICLE 5 – OFFICERS 5.1) Number. The officers of the
corporation shall be a President, a Treasurer, and such other officers as the
Board of Directors may, from time to time, elect. The Board of Directors shall designate a Secretary.
The Board of Directors may at any time fill vacancies occurring in the
corporate officerships, whether by resignation, removal or otherwise. 5.2) Election,
Term of Office and Qualifications. The Board of Directors shall elect the officers at the
Annual Meeting. Each such officer shall hold office until his or her successor
is elected and has qualified, or until his or her resignation or removal in the
manner herein provided. 5.3) President. The President shall
preside at all meetings, shall act as the chief executive officer of the
corporation and shall have general control of the activities of the
corporation. The President shall be ex officio a member of all
standing committees, may execute and deliver in the name of the corporation any
deeds, mortgages, bonds, contracts or other instruments pertaining to the
activities of the corporation, and in general shall perform all duties incident
to the office of President and such other duties as may from time to time be
prescribed by the Board of Directors. 5.4) Secretary. The Secretary shall
keep in the minute book proper minutes of the proceedings of a meeting and
shall perform such other duties as may be prescribed by the Board of Directors. 5.5) Treasurer. The Treasurer shall
have charge and custody of all funds of the corporation, shall keep and render
accurate accounts of all receipts and disbursements, and shall deposit all
monies of the corporation in such banks or depositories as the directors shall
designate. The Treasurer shall provide a written report of the corporation's
finances prior to each regularly scheduled business meeting. The Treasurer shall have the power to
endorse for deposit all instruments received by the corporation, shall disburse
funds of the corporation as directed by the Board of Directors, and shall
perform such other duties as may be prescribed by the Board of Directors. 5.6) Removal. An officer may be
removed, with or without cause, by action of the Board of Directors. Such
removal shall be without prejudice to the contract rights, if any, of such
officer. 5.7) Vacancies. The Executive Committee of the
Board of Directors may any time fill vacancies occurring in the corporate
officerships, whether by resignation, removal or otherwise. Such appointments shall be voted on for
confirmation by a majority of members present at the next regularly scheduled
or special meeting. 5.8) Other
Officers. Any other officers appointed by the Board of Directors shall perform
such duties and be responsible for such other offices as the Board of Directors
may, from time to time, prescribe. ARTICLE 6 - COMMITTEES 6.1) Committees. The Board of Directors
may appoint committees as it may deem proper and may prescribe the functions
and duties of such committees and the terms of membership of committee members. 6.2)
Standing Committees. There shall be at minimum the following standing
committees (1) executive committee made up of the Immediate Past
President, Current President, Incoming President, Treasurer, Chair of
Program/Planning Committee and Executive Director, ex officio (updated
January 22, 2004), (2) membership committee, (3) program
committee that will plan program activities for the annual meeting, the
mid-year meeting in conjunction with the American Association of Colleges and
Universities (AAC&U) and such other meetings as the membership decides, (4)
communications committee. ARTICLE 7 - FISCAL YEAR AND SEAL 7.1) Fiscal Year. The fiscal year of the
corporation shall begin on July 1 and end on June 30 of such calendar year. The
Board of Directors may from time to time change the corporation's fiscal year. 7.2) Seal. The corporation shall
have no seal. ARTICLE 8 - EXECUTION OF CONTRACTS 8.1) Contracts. The Board of
Directors, except as otherwise provided in these Bylaws, may authorize any
officer(s) or agent(s) to enter into any contract or execute and deliver any
instrument in the name of and on behalf of the corporation. Such authority may
be general or confined to specific instances. Unless so authorized by the Board
of Directors, no officer, agent or employee, other than the President shall
have any power or authority to bind the corporation by any contract or
engagement, or to pledge its credit, or to render it liable pecuniarily for any
purpose or in any amount. ARTICLE 9 - DEPOSITS AND BUDGET 9.1) Deposits. All funds of the
corporation including interest earned on the corporation's funds and no other
funds shall be deposited to the credit of the corporation in such banks or
other depositories as the Board of Directors may designate. For the purpose of
such deposit, any person or persons to whom such power is so delegated may
endorse, assign and deliver checks, drafts and such other orders for the
payment of money which are payable to the order of the corporation. 9.2) Budget. The proposed annual
budget of estimated income and expense, and all revisions, shall be approved by
the Board of Directors. No expenses shall be incurred in excess of the budgeted
appropriation without prior approval of the Board of Directors. ARTICLE 10 - INDEMNIFICATION 10.1) Indemnification. The corporation shall
indemnify its directors, officers, committee members, and employees to the
fullest extent permitted by Minnesota law, including Minnesota Statutes ¤
317A.521. 10.2) Insurance. The corporation may
purchase and maintain insurance on behalf of any indemnified party against any
liability asserted against or incurred by him or her in such capacity; provided
that no indemnification shall be made under any policy of insurance for any
action which could not be indemnified by the corporation under Section 10.1 of
this Article 10. ARTICLE 11 - NOTICES 11.1) Notices. All notices required
by these Bylaws shall be in writing and shall be mailed, e-mailed, faxed or
delivered in person to the members or directors entitled thereto, at their
addresses as shown on the records of the corporation. 11.2) Waiver of Notice. A member or director
may waive any notice required to be given by these Bylaws, or by the Articles
of Incorporation, or by statute, either before or after the time stated herein.
Any such waiver in writing, signed by the person entitled to notice, shall be
deemed equivalent to such notice. All waivers shall be filed with the records
of the corporation. ARTICLE 12 - AMENDMENTS 12.1) Amendments. The Board of Directors
shall have the authority to amend these Bylaws, in whole or in part, at any
regular meeting or a special meeting of the Board of Directors called for that
purpose, where a quorum is present, upon the affirmative vote of two-thirds
(2/3) of all directors present; provided, however, that if a provision of these
Bylaws requires for an action the adoption by the Board of Directors of a
resolution with greater than the affirmative vote of two-thirds (2/3) of the directors
present, the Board of Directors may amend such provision only upon the
affirmative vote of the number of directors required to act under the
provision. The undersigned, the President of the corporation, hereby
certifies that the foregoing Bylaws were duly adopted by the Board of Directors
on the 24th day
of January, 2002. Signed, Thomas L. Purce COPLAC President |